Administrative Assistant

PharmaCann
Holliston, MA

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Job Description

Join the movement!

Pharmacann Inc., one of the nation's leading cannabis companies, is changing the way people view cannabis. Be a part of the team shaping the future of this booming industry, where our people, our reputation and our standards matter. With a strong foundation and dynamic growth plan, opportunities to join our team abound in this fast-paced environment. Are you ready to join the movement?

We're grounded and growing. Based in Chicago, PharmaCann Inc. operates across multiple states including New York, Illinois, Massachusetts, Maryland, Ohio and Pennsylvania with licensing secured in the Midwest and on the east coast. For more information about our company, please visit pharmacann.com.

Purpose

The Administrative Assistant is responsible for providing assistance and support towards the Lothian, MD cultivation facility by independently and collaboratively providing a full range of administrative, event, clerical, and office support. This position must fulfill their role with efficient productivity and accuracy. The Administrative Assistant role must participate in their job with professionalism and safety, consistently. This position will report to the Senior Manager of Cultivation, along with supporting the administrative requests from management of the cultivation facility.

Essential Duties

Procedures & Tasks

  • This role will be responsible for prompt availability, support, and assistance to the Senior Manager of Cultivation and leadership of the cultivation facility. These duties include, but are not limited to the following, front office reception and administration, facility and company data organization tasks, assisting with facility staff and event coordinations, providing support for projects, and contributing to the general efficiency of the organization.
  • Contribute by increasing team efficiency by giving support both operationally and administratively. The assistant is expected to assist with daily tasks that are contributing to the general efficiency of the company.
  • Assisting with the direction of company policies to maximize efficiency and minimize errors.
  • This role will be instructed to schedule meetings and travel for leadership and executives, as well as, compile business-related information.
  • This role will support the leadership of the facility towards the hiring and onboarding process, assisting with documentation transfer and communication. This role will be asked to support Orientation classes and presentations as needed.
  • Support the communication and updates of policies and procedures through documentation and notices.
  • Prepare to support the checking-in, hosting, and coordination of events, tours, and inspections of the cultivation facility. Support the coordination and organization of company lunches and events.
  • Responsible for the management of the parking lot by giving proper notifications as needed, providing updates, and communicating concerns with leadership as necessary.
  • Promote a healthy work environment that is positive, compliant, and aligning with PharmaCann's mission, values, and practices.
  • Support the organization and coordination of adding, editing, and removing signage for the facility.

Workspace and Material Maintenance

  • Support the leadership of the facility with coordination and communication towards the general maintenance and upkeep of the facility.
  • Support the leadership with documentation and signage directions to ensure facility upkeep and organization.
  • Support the leadership and facility towards the stocking and organization of resources and supplies.
  • Support and communicate any noticeable environmental, safety, or compliance concerns to the Senior Manager of Cultivation. Finding solutions to resolve and maintain best practices.

  • Participate and support associates with a safe, well maintained, and organized work area.

Compliance and Reporting

  • Properly organize documents and files appropriately to ensure organization towards all city and state regulations and company policies. Support the updating and organization of company files, including, but not limited to, SOPs, job descriptions, and termination paperwork.

  • Supporting and coordinating the instructed procedures to maintain compliance and safety. Any compliance or safety mistake or error created must be addressed, reported, and resolved. Support the communication with appropriate leadership to ensure resolution.

Supervision

  • Works under the direct supervision of the Senior Manager of Cultivation.
  • This position will be asked to support the guidance and training of associates of the facility, but this position will not be asked to discipline employees.

Job Requirement

  • This position is expected to support the facility to perform duties at a highly productive and efficient pace, consistently.
  • Must be eligible for the position based on state and federal laws and regulations.

Working Conditions

  • Able to use a computer and/or hand tools while sitting or standing for extended periods of time.
  • Able to move about a typical office, manufacturing and warehouse environment.
  • Able to kneel, bend, reach, rotate, and stoop on an intermittent to regular basis daily.
  • Able to lift and move up to 30 pounds occasionally.
  • Consistent on-time attendance for all scheduled shifts. Prepared for full-time, 40 hour work weeks within this position, regularly.
  • Occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required.

Job Qualifications

Work Experience

  • Preferred experience in an administrative or clerical role for at least 1 year.
  • Preferred experience employed with PharmaCann for at least 1 year.
  • 3+ years of work experience in a related industry or work environment preferred.

  • Demonstrates ability to consistently achieve productivity and performance requirements.

  • Demonstrates high attention to detail and organizational skills.

  • Demonstrates professional and respectful demeanor towards others. Demonstrates respectful verbal and written communication capability. Demonstrates the ability to host and guide individuals in settings of tours and events.

  • Knowledge and background in cannabis cultivation preferred.

  • Ability to create, utilize, and modify electronic documents.

  • Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.

  • While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email and other electronic means, move about the office and university, handle various types of media and equipment, and visually or otherwise identify, observe and assess.

  • Knowledge of local, state, and federal employment laws relating to key areas of responsibility.

Education

  • High School Diploma or equivalent required.
  • Associates Degree or Administrative certification preferred.

Skill Sets Preferred for Position:

  • Administrative and Organizational Skills
  • Data Entry and Computer Usage Proficient
  • Approachable and Effective Communicator
  • Large group coordination skills
  • Proactive, Highly Assertive and Creative
  • Ability to Work on Multiple Projects at Once
  • Teamwork
  • Professionalism
  • Problem Solving and Decision Making
  • Quality, Compliant, and Safe Results
  • Willing to give and take Direction

Note: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required and are not intended to be an exhaustive list of all duties, responsibilities or qualifications associated with this job.

We are an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law.